Time is money. You probably can’t count the number of times you’ve heard that saying throughout your career. Time estimates are vital for ensuring that a project is done within budget, and that you know how long it takes for you to do something. Here are four ways to get started, or revise your current billable hour tracking procedures.
Make Time Tracking a Habit
It will be tough to start, but it will be a great habit for you to get into. You can start by keeping an open notepad on your desk and using pen and paper to keep track on what you’re working on. Ensure that you do not include any breaks you take to use the restroom or grab lunch. Keep the notebook in plain sight right next to your work area.
Explain Exactly What You Did
It’s important to be specific with your notes. If you’re working on one project, identify how many minutes it takes you to work on a specific task within that project. This will allow you to learn what takes you the longest to complete, and allow you to budget your time wisely on your next project.
Know Your Purpose in Tracking Hours
If you need to track hours to show them to clients or others, then you’ll want to be able to break it down in a visual manner, using charts and other data. If you are doing it just for your own records, then a pen and paper should work for you.
Find a Time Tracking Tool
If you need to track time for a client that is paying you or for another entity, then you might want to consider an app or tool that is easy to use. Timely allows workers to make project specific notes and simply enter the amount of hours and minutes they spent on that project. Look for an app or a tool that will be able to link to various email providers, calendar apps, and bookkeeping tools that you already use.